The Tasks view in FocusMe
Creating a Task
Click Add Task to create a new task. Each task has:Status
Tasks have three states that cycle when you click the checkbox: Not Started → In Progress → Completed → Not Started When a task is In Progress, a progress slider appears. Drag it to adjust in 5% increments.Recurring Tasks
Recurring tasks automatically reset after completion, making them ideal for habits and routines.
When you complete a recurring task, FocusMe records the completion and resets the task to “Not Started” at the configured time. If you set a start time, the task resets at that time. Otherwise, it resets at midnight.
Due dates automatically advance to the current period so the task always shows the next deadline.
Streaks
FocusMe tracks consecutive completions for recurring tasks, displayed as checkmarks on the task row.
Streak checkmarks showing consecutive daily completions
- Up to 7 checkmarks are shown on the row, then “+N” for longer streaks
- Hover to see your current streak and personal best
- Double-click the streak to view your full completion history
- Streaks reset when you miss a period
Backdated Completions
Forgot to check off yesterday’s task? Right-click the checkbox and choose Mark complete for… to record a completion for a past date. This preserves your streak even if you forgot to mark it in the app.Categories
Organise your tasks into colour-coded groups. Click the category badge on any task to quickly reassign it.
Category management with colour options
- Create, rename, and delete categories
- Choose from 12 colour options
- Reorder categories with up/down arrows
- Set a default category for new tasks
- Deleting a category moves its tasks to the default category
Sorting
Two sorting modes, toggled in the filter bar:- Auto-sort — groups tasks by urgency: overdue first, then due today, then future, then no due date. Within each group, sorted by due date, recurrence, then priority
- Manual sort — drag tasks to your preferred order. Disabled when auto-sort is on
Filtering
Control which tasks are visible using the filter bar:
The search bar filters by title and description in real-time.
Deleting Tasks
Hover over a task to reveal the delete button. Clicking it shows an inline confirmation — click Yes to confirm or No to cancel. Tasks are deleted one at a time.Archiving
Bulk archive completed tasks via the menu (three dots, top right). Archived tasks are hidden from the main list but preserved for Coach reports. Toggle archived task visibility from the same menu.Bulk Add
Click Bulk Add to create multiple tasks at once — one task per line. A quick way to set up a batch of related tasks.Export and Import
From the menu (three dots, top right):- Export Tasks — saves all tasks to a JSON file
- Import Tasks — loads tasks from a JSON file, skipping duplicates
Cloud Sync
Tasks sync across your devices when you’re logged in. The sync button in the task bar shows sync status. Changes sync automatically, but you can trigger a manual sync by clicking the button.Coach Integration
Your Coach sees your tasks and uses them to give better recommendations. The coach can:- Suggest new tasks based on your activity patterns (e.g., “Review plan settings this Friday”)
- Recommend priority changes or due date adjustments
- Highlight task completions and streaks in reports
- Flag overdue tasks in the Task Summary section
Keyboard and Mouse Shortcuts
Tips
- Build habits with streaks. Create recurring tasks like “Morning workout” or “Read 10 minutes” and watch your streak grow. The visual streak is surprisingly motivating.
- Use start times for reset control. A recurring task with a 5 AM start time resets at 5 AM, not midnight — useful if your day doesn’t start at 12:00.
- Combine with plans. Create a “Deep work session” task alongside a Block plan. The task tracks your intention; the plan enforces it.